PRINTING GUIDE

From Our Hotel to Your Planner

Your files have arrived. Now it's time to bring your reservation to life.

The Paper Hotelz Printing Guide is designed to help you turn your digital/printable purchase into beautiful physical planner pages.

Whether you're printing at home or sending your files to a professional print shop, we recommend reviewing this guide before printing your complete order.

Printer models, paper, software, and settings vary, so always begin with one test page before printing an entire Room, Suite, or Penthouse.

BEFORE YOU PRINT

A Quick Pre-Printing Check-In

Before selecting Print, make sure you have:

✓ Downloaded the complete file
✓ Extracted any ZIP folders
✓ Saved the original file
✓ Created a backup
✓ Confirmed your purchased planner size
✓ Selected the appropriate paper
✓ Checked your printer settings
✓ Confirmed page orientation
✓ Printed one test page

One test page can save an entire stack of paper and ink.

PLANNER SIZES

The Paper Hotelz offers printable products in several sizes.

Not every product is available in every size, so always check the individual product description before purchasing and confirm the file size before printing.

A5

5.8" × 8.3"

A5 is a compact planner size that's ideal for everyday planning while remaining easy to carry.

A5 works beautifully for:

Daily planning
Weekly planning
Monthly planning
Trackers
Lists
Notes
Personal planning
Portable planner setups

Printing A5

If your printer supports A5 paper, you may print directly onto appropriately sized A5 sheets.

If you're printing an A5 design onto larger paper for trimming, make sure your printer settings preserve the intended dimensions of the page.

Always measure your first printed page before printing the entire planner.

TPH SIZE

7" × 10"

TPH is our signature The Paper Hotelz planner size.

It provides more writing room than A5 while remaining smaller and more portable than US Letter.

TPH Size is especially suited for:

Business planning
Daily planning
Weekly planning
Goal planning
Trackers
Schedules
Journaling
Lifestyle planning

Printing TPH Size

Because 7" × 10" is not a standard printer-paper size for many home printers, you may need to:

Print on larger paper.
Preserve the original 7" × 10" dimensions.
Trim the page to its finished size after printing.

Do not automatically use “Fit to Page,” as this may enlarge or shrink the design.

Print one test page, trim it, and measure the finished page before printing your full planner.

THE TPH PRINTING CARD

US LETTER

8.5" × 11"

US Letter is our full-size planning option and typically requires no trimming when printed on standard US Letter paper.

It's ideal for:

Business planners
Detailed worksheets
Financial planning
Project planning
Calendars
Schedules
Goal setting
Trackers
Planning pages requiring additional writing space

For products designed at US Letter size, use standard 8.5" × 11" paper unless the product instructions state otherwise.

PRINTER SETTINGS

Give Your Pages the VIP Treatment

Correct printer settings can make a significant difference in the final appearance and size of your planner pages.

Before printing, open your printer's settings or print dialog and review the options available.

Printer menus vary by manufacturer and software, so the exact wording may be different on your device.

ACTUAL SIZE / 100%

When you select Actual Size or 100% Scale, the printer attempts to print the design at the dimensions in which the file was created.

This is generally the preferred setting when maintaining the exact dimensions of planner pages is important.

For example, a page designed at 7" × 10" should remain 7" × 10" when printed at 100%, subject to the printer's printable area and settings.

Look for settings such as:

Actual Size
100%
Scale: 100%

Always print and measure one test page first.

FIT TO PAGE

Use With Caution

“Fit to Page,” “Fit,” “Shrink to Fit,” and similar printer settings automatically change the size of a design so it fits within your printer's available printing area.

That can be useful for some documents—but it can cause problems with planner inserts.

Using Fit to Page may:

Shrink your planner page
Enlarge your planner page
Change margins
Change the intended dimensions
Affect where punched holes will sit
Cause front and back pages to align incorrectly

Unless a Paper Hotelz product specifically instructs you to use Fit to Page, we recommend checking the final dimensions carefully before printing your entire product.

PORTRAIT VS. LANDSCAPE

Your printer needs to know which direction to place the design on the paper.

Portrait

Portrait pages are taller than they are wide.

Landscape

Landscape pages are wider than they are tall.

Most Paper Hotelz planner pages will indicate their intended orientation through the design itself.

If your print preview shows the page sideways, cropped, unusually small, or incorrectly positioned, check your orientation settings.

Always Check Print Preview

Before printing, make sure the preview matches the page you expect to receive.

BORDERLESS PRINTING

Some Paper Hotelz designs may extend artwork, backgrounds, or decorative elements to the edge of the page.

A printer capable of borderless printing may be needed if you want ink to reach the edge of the sheet without a white border.

Not all printers support borderless printing, and some support it only for certain paper sizes.

If your printer does not support borderless printing, you may see a small white margin around your page.

This does not necessarily mean there is a problem with your file.

For pages that will be trimmed, printing on larger paper may provide another option depending on your printer.

DOUBLE-SIDED PRINTING

Some planner pages may be suitable for double-sided printing.

If your printer has automatic duplex printing, look for an option such as:

Print on Both Sides
Two-Sided Printing
Duplex Printing

Before printing an entire planner double-sided, test two or four pages first.

Check:

Page order
Front/back alignment
Orientation
Margins
Punching side
Whether ink shows through the paper

If your printer doesn't support automatic duplex printing, you may be able to print one side, reload the paper, and print the reverse side manually.

Always test this process first because printers feed paper differently.

FLIP ON LONG EDGE VS. SHORT EDGE

When double-sided printing, your printer may ask whether you want to:

Flip on Long Edge
or
Flip on Short Edge

The correct choice depends on the orientation and design of the product.

Flip on Long Edge

This generally creates a book-style page turn for portrait documents.

Flip on Short Edge

This generally creates a top-flip effect for portrait documents or may be appropriate for certain landscape layouts.

Because printer behavior can vary, print a two-page test before printing the complete planner.

If the reverse side appears upside down, return to your settings and switch the flip option.

PRINT QUALITY SETTINGS

Your printer may offer quality settings such as:

Draft
Standard
Normal
High
Best
Photo

For planner pages containing detailed artwork, illustrations, decorative elements, or rich color, a High or Best quality setting may produce a more polished result.

However, higher-quality printing generally uses more ink and may take longer.

For everyday writing pages or mostly text-based inserts, a standard quality setting may be sufficient.

Choose the setting that works best for your printer, paper, and desired finish.

COLOR SETTINGS

Bringing the Paper Hotelz Aesthetic to Life

For color products, make sure your printer is set to Color rather than Black & White or Grayscale.

Remember that what you see on your screen and what your printer produces may not look exactly the same.

Final color can be affected by:

Printer model
Ink type
Ink levels
Paper color
Paper finish
Printer settings
Screen brightness
Monitor calibration

A test print is the best way to determine how your specific printer reproduces the design.

CHOOSING YOUR PAPER

The Right Paper Can Transform Your Planner

Paper affects how your planner looks, feels, writes, punches, and performs over time.

You are welcome to choose the paper that best suits your personal planner setup.

PAPER WEIGHT

Paper weight determines how light or substantial your finished pages feel.

Standard/Lightweight Paper

Useful when you want:

More pages in your planner
Less bulk
Lower printing costs

Medium-Weight Paper

A great option for many planner inserts because it provides a more substantial feel without creating excessive bulk.

Heavy Paper

May work well for:

Dashboards
Dividers
Covers
Reference pages
Decorative inserts

Very heavy paper may not feed correctly through every home printer.

Always check your printer's supported paper weights before using cardstock or specialty paper.

BRIGHT WHITE VS. OTHER PAPER

Bright White

Bright white paper generally produces crisp text and makes colors appear cleaner and more vibrant.

It's an excellent choice for colorful Paper Hotelz pages.

Soft White or Cream

These papers can create a softer, warmer appearance.

However, the paper's natural color will influence the appearance of printed colors.

For example, blush pink printed on cream paper may look different from the same pink printed on bright white paper.

Your paper choice becomes part of the finished design.

CARDSTOCK FOR DASHBOARDS & COVERS

For printable dashboards, dividers, covers, and decorative pieces, you may prefer a heavier paper or cardstock.

Cardstock can give these pages:

More structure
Greater durability
A premium feel
Better separation between planner sections

Before printing on cardstock, verify that your printer supports the selected thickness.

For additional durability, certain dashboards or covers may also be laminated after printing.

STICKER PAPER

When a Paper Hotelz product specifically includes printable stickers, use paper designed for sticker printing.

Depending on the project, you may choose:

Matte sticker paper
Glossy sticker paper
Clear printable sticker paper
Other compatible printable adhesive media

Make sure the selected sticker paper is designed for your printer type.

Inkjet and laser printers may require different materials.

Always follow the sticker-paper manufacturer's printing instructions.

FINISHING YOUR PLANNER

Your Pages Are Printed. Now Let's Check Into the Planner.

Once you've printed your pages, you may need to trim, punch, laminate, or assemble them depending on your planner system.

CUTTING & TRIMMING

If you've printed a smaller planner size onto larger paper, the pages will need to be trimmed to their finished dimensions.

For the cleanest results, you may use:

Paper trimmer
Guillotine cutter
Craft knife with appropriate cutting surface
Professional cutting service

Use the dimensions provided with your product and measure carefully.

Measure Twice. Cut Once.

Always test your measurements on one page before trimming the entire stack.

HOLE PUNCHING

If your planner uses rings, coils, discs, or another binding system, your printed pages may need to be punched.

Before punching:

Confirm your final page size.
Determine the correct binding system.
Check the punch placement.
Test one page.
Insert the test page into your planner.
Confirm that it turns correctly.
Punch the remaining pages.

Punching errors generally cannot be reversed, so testing first is important.

DISC PUNCHING

For disc-bound planners, use a punch designed for your planner's disc system.

Before punching your entire collection:

Make sure the page has been trimmed to final size.
Confirm which side should be punched.
Align the page carefully.
Check the number and placement of punch holes.
Test one page in your planner.
Make sure the page turns freely on the discs.

Avoid forcing too many sheets into the punch at once, as this can damage your pages or create uneven holes.

TPH DISC-PUNCH STANDARD

TPH 7" × 10" pages use 10 mushroom holes.

Always confirm that your punch is properly positioned before punching your complete collection.

ASSEMBLING YOUR PLANNER

Once your pages are printed, trimmed, and punched, arrange them in the order that works best for your planning style.

You may organize your planner using:

Monthly sections
Weekly sections
Daily pages
Goals
Business categories
Projects
Finances
Wellness
Notes
Trackers
Custom categories

The Paper Hotelz provides the accommodations.

You decide how to decorate your room.

ADDING DASHBOARDS & DIVIDERS

Dashboards and dividers can help separate sections while adding personality and structure to your planner.

Consider placing them:

At the beginning of your planner
Between months
Between major planning categories
Before special collections
Around frequently used sections

You may print dashboards and dividers on heavier paper or cardstock for additional durability.

LAMINATING

Lamination can help protect pages that receive frequent handling.

You may consider laminating:

Dashboards
Dividers
Covers
Reference pages
Frequently used trackers
Decorative inserts

Important

Lamination adds thickness.

If you plan to punch a laminated page, make sure your hole punch or disc punch can safely accommodate the finished thickness.

Leave enough sealed laminate around the edges when trimming so the laminate doesn't separate.

PROFESSIONAL PRINTING

Let the Professionals Handle Your Luggage

Don't have a printer at home? Prefer a professionally finished result?

You may choose to have your Paper Hotelz printable files printed through a professional printing service.

Before submitting your files, review the following.

WHAT FILE SHOULD I PROVIDE?

Provide the professional printer with the original printable file included with your purchase.

Do not:

Screenshot the page
Send a social-media image
Print from a product mockup
Save a low-quality preview image
Alter the original file unless instructed

The original file is designed to provide the best available print quality.

WHAT SIZE SHOULD I REQUEST?

Tell the print shop the finished size of the product you purchased.

For example:

A5: 5.8" × 8.3"
TPH: 7" × 10"
US Letter: 8.5" × 11"

If the print shop will be trimming your pages, clearly state the desired finished dimensions.

Do not assume the employee automatically knows what “TPH Size” means. Tell them:

“The finished page should measure 7 inches by 10 inches.”

For TPH disc-bound pages, also tell the print shop that the finished page uses 10 mushroom-style disc-punch holes if you're asking the shop to punch the pages for you.

WHAT SHOULD I TELL THE PRINT SHOP?

Depending on your product, you may need to specify:

Finished page size
Color or black-and-white printing
Single-sided or double-sided
Paper type
Paper weight
Portrait or landscape orientation
Whether pages require trimming
Whether you want borderless printing
Whether dashboards should use cardstock
Whether anything should be laminated
Whether pages require disc punching
For TPH pages: 10 mushroom holes

If you're unsure, ask the print shop to produce a single sample page first.

ALWAYS CHECK A SAMPLE

Don't Print the Entire Penthouse Before Inspecting One Room.

Before approving a large print order, inspect a sample.

Check:

Finished dimensions
Color
Image quality
Margins
Orientation
Front/back alignment
Paper quality
Trimming
Punching space
Hole placement when professionally punched

Once you're satisfied with the sample, approve the remaining pages.

This is particularly important for large Suites, Penthouses, business planners, annual planners, and other products containing many pages.

PRINTING DISCLAIMER

Please Read Before Printing

The Paper Hotelz provides digital/printable files designed for customers to download and print for their personal use.

Printing equipment, software, ink, paper, screens, and professional printing services vary. Because these factors are outside our control, final printed results may vary.

PRINTER RESULTS MAY VARY

Different printers may reproduce the same file differently.

Differences may occur in:

Color
Brightness
Saturation
Sharpness
Margins
Alignment
Borderless printing
Double-sided alignment

A variation in printing does not necessarily indicate a defect in the original file.

SCREEN COLOR VS. PRINTED COLOR

Colors displayed on a computer, tablet, or phone are produced by a screen, while printed colors are created using ink or toner on paper.

As a result, printed colors may not exactly match the colors displayed on your screen.

Paper color, printer settings, ink, toner, screen brightness, and other factors may affect the final appearance.

Exact color matching cannot be guaranteed.

PLEASE CHECK YOUR SETTINGS

Customers are responsible for reviewing and selecting the appropriate:

Page size
Scale
Orientation
Paper
Print quality
Color settings
Borderless settings
Double-sided settings
Finishing options

We strongly recommend printing one test page before printing the complete product.

THIRD-PARTY PRINTING SERVICES

When you choose to use a professional or third-party printing provider, that provider is responsible for the printing services it performs.

The Paper Hotelz is not responsible for third-party:

Printing errors
Incorrect sizing
Incorrect trimming
Incorrect paper selection
Color variations
Misaligned double-sided pages
Incorrect punching or hole placement
Binding errors
Damaged prints
Service fees
Reprints
Other production errors

Please review and approve your print specifications directly with your chosen printing provider.

YOUR PRINTING CHECKLIST

Before printing the entire product:

✓ Confirm your planner size
✓ Use the original downloaded file
✓ Select the correct paper size
✓ Check Actual Size/100%
✓ Review orientation
✓ Check color settings
✓ Check single/double-sided settings
✓ Review print preview
✓ Print one test page
✓ Measure the test page
✓ Check color and quality
✓ Confirm punching space
✓ For TPH: confirm 7" × 10" finished size + 10 mushroom holes
✓ Then print your complete collection

YOUR ROOM IS READY

Your files have been downloaded.
Your pages have been printed.
Your planner has been assembled.

Now comes the best part—making it your own.

If you need assistance accessing your files, visit Download Assistance.

If you have a question that isn't answered here, visit Frequently Asked Questions.

For personal assistance, please Contact the Concierge.

Print Beautifully. Plan Elegantly. Enjoy Your Stay.

The Paper Hotelz Guest Services
Planning with Elegance.